AI WORKFLOW SYSTEMS

Start with one workflow that is costing you time, leads, or trust.

I help small teams find the right first AI use case, build a controlled pilot around the tools they already use, and hand it back with a clear runbook.

This isn't a giant AI transformation and it isn't just prompt advice. It's practical workflow work: map the process, wire the tools, add AI where it helps, keep a human approval gate where judgment matters. I'm based in Ontario, Canada, and I work with small teams across the Greater Toronto Area, and remotely with teams anywhere.

Start with one workflow → How I work →
OFFERS

Pilot-sized scopes, priced to prove value.

Offer · 01

Workflow Audit

Most small operations have one workflow they quietly dread, and it usually grew by accident rather than by decision. The audit is a focused read of exactly that workflow: what happens now, where it leaks, what AI should and should not touch, and what I would build first. You arrive with a feeling that work is falling through the cracks. You leave with a map of exactly where, the risks named, and a fixed-scope recommendation you can act on, with me or without me.

In hand at the end:

  • Current-state map
  • Automation opportunities
  • Risk and data notes
  • Fixed-scope build recommendation
Sounds familiar?
  • Sunday night at the kitchen table, answering emails from Tuesday.
  • Asking the room "did anyone get back to them?" and nobody knows.
  • The process that only works because one person remembers how.
$500 CAD
Offer · 02

AI Workflow Build

The build is a small working system around one workflow: intake, AI-assisted drafting or classification, routing, review gates, and tracking. Every inquiry gets acknowledged the moment it arrives, the reply is drafted and waiting for a person to approve, and nothing depends on memory anymore. You leave with a working piece, built on accounts you own, and a runbook your team can run without me.

In hand at the end:

  • Lead follow-up or document/inbox workflow
  • Client-owned accounts and API keys
  • Testing with sample or approved data
  • Runbook and a walkthrough with your team
Sounds familiar?
  • The customer who messaged at 9 pm and bought from whoever answered first.
  • The quote you meant to follow up on, two weeks ago.
  • Three people can see the inbox. Everyone assumed someone else replied.
Starts at $1,500 CAD Most early builds land between $1,500 and $3,500.
Offer · 03

Monthly Support

Automations rarely fail loudly. They rot quietly, because nobody owns them. Support keeps your workflow owned after it goes live: small fixes, prompt and template tuning, KPI review, and the next practical improvement, decided together. The workflow that works today still works in six months, and someone is accountable for noticing problems before your customers do.

In hand every month:

  • Workflow health check
  • Small changes and repairs
  • One monthly review call
  • Access rules agreed in writing
Sounds familiar?
  • The automation that broke quietly in March. You found out in May.
  • The AI replies that started sounding nothing like you.
  • The subscription everyone stopped opening but nobody cancelled.
Starts at $750 CAD/month

Industry pain, on the record: unanswered web leads · abandoned AI initiatives · sporadic AI use in small business

GOOD FIRST PROJECTS

Useful places to start.

Lead-to-booked

Capture inquiries, draft fast replies, follow up when leads go quiet, and route booked calls into the calendar.

Document and inbox flow

Classify recurring emails or files, summarize what matters, route to review, and track what is still open.

Private knowledge base

Organize team docs, define usage rules, and create an assistant that answers from approved source material.

WHY THIS IS NOT DIY AI

A prompt can help once. A workflow has to hold every week.

You can ask AI to write one reply or summarize one file. The gap is making the work move reliably: inputs captured, outputs routed, a person reviewing the right moments, errors visible, and the team knowing how to recover.

My job is the middle layer: practical integration, tool wiring, judgment, QA, and the walkthrough at the end. If the problem only needs a quick prompt, I'll say that instead of selling a build.

DATA AND SCOPE

Client-owned systems by default.

Production builds should normally run on your accounts, API keys, storage, billing, and automations. I help set them up and connect them. I do not want to be a hidden data middleman.

Prototype with dummy or redacted data first when possible.

Keep human approval before customer-facing or high-risk actions.

Avoid sensitive medical, legal, financial, child-related, payroll, or HR workflows unless the privacy scope is clear.

No revenue guarantees, full CRM migrations, or open-ended custom apps inside a small pilot scope.

QUESTIONS

Asked before you ask.

Where do you work?

I'm based in Ontario, Canada. I work with small teams across the Greater Toronto Area, and remotely with teams anywhere.

What does a first project cost?

A focused audit is $500 CAD. Builds start at $1,500, and most early builds land between $1,500 and $3,500. Monthly support starts at $750. The prices are published because fixed scopes keep a first project honest.

Do you need access to our data?

As little as possible, as late as possible. Pilots run on sample or redacted data, production builds run on accounts you own, and a person approves anything customer-facing or high-risk. Your data stays yours.

What if we only need a quick fix, not a system?

Then that's what I'll tell you. The audit exists for exactly this: a $500 read of the workflow that ends in a recommendation you can act on either way.

START

Send me the workflow that is annoying you.

Tell me what comes in, who touches it, where it slows down, and what you wish happened automatically. I'll tell you whether it sounds like an audit, a small build, or something you can handle yourself.

[email protected]

I read every message myself.